The task of implementing a new time and attendance system can seem daunting. But when we work together, we can collaborate for seamless implementation. The most successful implementations combine our team’s system expertise and your expertise in your company’s policies, goals, personalities, and priorities toward common goals. Here are a few tips on how we can work together for the best implementation experience!
Be Clear About Your Goals
Often those involved in the decision-making are not heavily involved in the implementation process. Before the implementation begins, it’s helpful to ensure the implementation team fully understands the goals and objectives behind the project.
Identify Your Implementation Team
Based on the information needed, identify who needs to be involved in the project. We need the person who knows the pay rules, the attendance policies, the technology requirements, and the reporting needs. For some companies, that is a team of one. For others, several departments, locations, and constituencies will need to be involved.
Choose a Point Person
Having a project owner serving as the point person can greatly improve the implementation experience. This will help keep everyone on the same page and hold each team accountable to their commitments. It’s easy to lose required tasks in the whirlwind of day-to-day responsibilities, which can lead to the shifting of blame. Having someone leading the charge on behalf of your organization will help keep things on track.
Gather Your Information
We need a lot of information to set up your system accurately. This includes pay, attendance, and benefit accrual policies. Your implementer will give you a list of the items needed very early the process. Gathering those as soon as possible is key to getting the system up and running on time.
Make Implementation a Priority
We understand that you have many irons in the fire, many with a high level of urgency. However, prioritizing implementation has its own set of benefits. You can decrease the risk of missed deadlines, frustration, and failure to reach the project goals.
Communicate Across the Organization
No one likes to be surprised when it comes to work. Communicate with your managers and supervisors in advance. We have found it best to not simply communicate the nuts and bolts of how they will use the system, but also some of the “why”. On the surface, the supervisors might view this as just more work for them. Employees might interpret it as a lack of trust. Helping them understand how it will benefit them will help secure their buy-in and cooperation, which are critical to a successful roll out.
Collaborating we can help make your implementation seamless and smooth. When we work together, we can make your investment in a new Time and Attendance system quick, efficient and pain free.
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for legal advice. If you have any legal questions regarding this content or related issues, then you should consult with a labor attorney for advice.
